- Internal Code :
- Subject Code : BSBPMG518
- University : Victoria University
- Subject Name : Project Management 3
Manage Project Procurement
Table of Contents
Task 1: Plan of project management
2.1.1. Plan of project management and project charter
2.1.2. Identification of stakeholders for signing plan of project management and charter
Task 2: Analysis of project integration.
2.2.1. Key aspects of project sustainability.
2.2.2. Monitoring and controlling plan.
Task 4: Finalisation and report on lesson learnt
2.4.1. Lessons learnt report
2.4.2. Dissemination of the report
2.4.3. Determination of lesson learnt register
2.4.4. Finalisation activities.
Reference list
Task 1: Plan of Project Management
2.1.1. Plan of Project Management and Project Charter
Project charter
|
Name of the project |
Personal, Inflatable Device (PIFD) Supply and Sales |
||||||||||||
|
Context |
Demand for the increasing safe water for the practices of sports leads Tsunami for adding PIDF within its product range. It will also be available to all Tsumani stores |
||||||||||||
|
Description |
This project will be delivering and managing various requirements for the launch of new PIFD devices |
||||||||||||
|
Objectives |
● To innovate PIDF devices for safe practices of water sports ● Stocking, launching and selling new PIDF device ● Maximising the financial performance ● Enhancing the experiencing of shopping within 6 months of launch |
||||||||||||
|
Deliverables |
● Establishing steer committees ● Coordination of initial stock requirements ● Establish PIFD stock into Tsunami Systems ● Briefing and Training ● Supply and installation |
||||||||||||
|
Summary milestone |
|
||||||||||||
|
Indicative budget |
$100,000 |
||||||||||||
|
Assumptions |
Budget includes ● Salaries of the staffs ● Handling fees ● Installation charges ● Training ● Travelling ● Shipping and manufacturing cost |
||||||||||||
|
Constraints |
● Time management ● Cost management ● Warehouse handling |
Table 1: Charter of the project
Project management plan
|
Stages |
Activities |
Responsible person |
Timeframe |
|
Planning and initiation |
● Project starter ● Governance plan ● Sponsor meeting ● Approval ● Staff implementation ● Project kickoff |
Project committee including the manager, sponsor director |
3 months |
|
Requirements procurement and contracting |
● Initial order ● Sourcing customer agent ● Sourcing local logistics |
Project administrator |
5 months |
|
Delivering and implementation |
● Follow up deliver ● Configure PIDF product |
Director and employee |
3 months |
|
Closure |
● Evaluation report ● Closure report |
Manger |
1 month |
Table 2: Project management plan
2.1.2. Identification of Stakeholders for Signing Plan of Project Management and Charter
Project sponsor involves the selection of desired stakeholders for the project (Kerzner, 2017). They also function in the allocation of the resources needed for the execution of the project. In this respect, Project Sponsor will be responsible for signing the project charter and the management plan.
2.1.3. Email for Approval
To
The project Sponsor,
Sub: Approval of project plan
I am writing this letter for getting the approval for the project management plan alongside the charter for PIDF Sales and supply project. Based on our previous conversation, the drafts have been fixed by me that you will find with this email. I request you to have a look over the documents and provide the relevant approval so that I can proceed with the project further. I am looking forward to your response.
Best regards
Project manager
Task 2: Analysis of Project Integration
2.2.1. Key Aspects of Project Sustainability
Sustainability is one of the significant aspects within a project; it helps the project to accomplish the targeted goals through efficient use of resources (Meredith et al. 2017). However, critical aspects of sustainability within a project involves
- Cultural and social changes
- Determination of the limits of the environment
- Reduction of waste
- Refining of the economy
- Integration of the management system of the environment
2.2.2. Monitoring and Controlling Plan
|
Control and monitoring |
||||
|
Project lifecycle |
Sustainability |
Continuous improvement |
Documentation |
Sampling |
|
1. Initiation |
Idea of investment |
Benchmarking |
Project management report, governance plan, project procurement plan |
Project management report and project procurement plan |
|
2. Planning |
Reduction of waste |
Flowcharts |
Risk register, quality plan, communication plan |
Risk register and quality plan, |
|
3. Executing |
Cultural and social changes |
Cause and effect diagram |
Monitoring plan and controlling plan |
Monitoring plan and predominant plan |
|
4. Closing |
Refining of economy |
Delphi techniques |
Signoff sheet and checklist |
Signoff sheet and checklist |
Table 3: Monitoring and predominant plan
2.4.1. Lessons Learnt Report
From the above project, it can be analysed that a plan for the administration of the project is essential. It helps in analysing the required resources and implementation of a proper method for the execution of the project (Kivilä et al. 2017). Additionally, approval also plays a significant part from the sponsor as they deal with the allocation of the resources fo the execution. Besides, sustainability is also crucial aspects as it helps in dealing with the various elements within an environment. Furthermore, it is also essential for managing the stakeholders of the project as they tend to deliver the desired value that leads the project towards its success.
2.4.2. Dissemination of The Report
Dissemination of this resort can be executed with the help of emails and messages. It can also be posted to the official social media sites of the company.
2.4.3. Determination of Lesson Learnt Register
The presented organisation does not seem to be having a lesson learnt register. However, adopting one could help in learning from the past mistake and implement better strategies for the future.
2.4.4. Finalisation Activities
Controlling and monitoring of the activities needs to be conducted along with proper project closure at the end. This will contribute to the interest of the stakeholders alongside the execution of the project from all aspect.
Reference List for Manage Project Procurement
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Kivilä, J., Martinsuo, M. and Vuorinen, L., 2017. Sustainable project management through project control in infrastructure projects. International Journal of Project Management, 35(6), pp.1167-1183.
Martens, M.L. and Carvalho, M.M., 2017. Key factors of sustainability in project management context: A survey exploring the project managers' perspective. International Journal of Project Management, 35(6), pp.1084-1102.
Meredith, J.R., Mantel Jr, S.J. and Shafer, S.M., 2017. Project management: a managerial approach. John Wiley & Sons.
Remember, at the center of any academic work, lies clarity and evidence. Should you need further assistance, do look up to our Project Management Assignment Help